Following any licensed event, event organisers must complete the online event return form within 28 days of their event taking place. Where an event forms part of a series, a form must still be completed per-event. The returns form can be found within your licensing portal after your event date, which can be accessed here.
We are happy to publish results on our online fixture page from any licensed event. Any results submitted should be uploaded via the returns form within your licensing portal in pdf format, and comply with GDPR. You can also add a link to an external results site to your event description if you wish, but please be aware that the link will not show on the fixture list and will only accessible once the viewer has opened the listing for your specific event.
If your event hosted a scottishathletics Championship, a copy of your results must also be submitted to scottishathletics within 28 days of the event date. Championships hosts can do this either by uploading your results to the licensing portal, or by submitting them directly by e-mail. Uploading results is not compulsory for non-Championship events, but is encouraged.
Unaffiliated runner levies of £2 per entry should be paid by non-scottishathletics members who take part in any licensed event (except track and field or heavy throws at Highland Games). These levies should be collected by the event organiser on top of the event entry fee and paid to scottishathletics within 28 days of the event taking place. Payment can be submitted online as part of the returns process, or via BACS or cheque.
Levies do not need to be collected at any event where entry costs £2 or less.
If you require an invoice before you can make the payment, it is your responsibility to request one from the Competitions Team in good time. If you require a receipt for your payment, one can also be issued upon request.