Scottish Athletics Leader and Coach Terms & Conditions
Following the announcement published during summer 2023 (see link here) in relation to each of the Home Country Athletics Federations (England, Scotland, Wales, Northern Ireland) assuming responsibility for the licensing of all leaders and coaches from UK Athletics, Scottish Athletics became the licensing authority for any licensed* leaders and coaches with a permanent residence in Scotland from 1 November 2023.
This will allow us to service, support, and provide education and development opportunities to all our leaders and coaches directly. The transition and development of the licensing scheme will ensure that, we can continue to provide essential services and keep people safe across our sport.
***UPDATE FEBRUARY 2024 – FROZEN LICENCE STATUS***
If you are a licensed leader or coach and have not yet accepted the Coach Licence Terms and Conditions (T&Cs), your licence has been ‘frozen’ and you do not currently have access to the insurance cover that is provided as part of the licensing scheme.
If you have let your licence ‘freeze’ in error, this can be rectified by following the steps that have been outlined below. Please note that your licence has only been ‘frozen’ until the 30 June 2024. After this period, your licence will be lapsed and you will need to complete the full renewal process to bring your licence up to date.
- Accepting the Leader and Coach Licence Terms and Conditions
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If you are a current licensed* leader or coach, the process for accepting our (T&Cs) is straight forward.
All you have to do is follow the instructions below:
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- Log into your profile on Athletics Hub by clicking ?here (you can use the links to access your URN or reset your password).
- Click on your name at the top of the menu on the left-hand side of the screen to navigate to your profile.
- In the ‘User Details’ section, scroll to licence terms and conditions for your role – leader and coach are both covered in ‘Coaches Terms and Conditions’?.
- Click the link to download and read the relevant terms and conditions.
- Tick the relevant box (underneath the link) to accept the revised T&Cs and click the Submit button (at bottom of page).
- Once accepted you will continue to be licensed and insured. Please note that you will not receive a confirmation email.
If you are a licensed coach and a technical official you will need to accept T&Cs for each role. If you are not a licensed technical official, you do not need accept these T & C’s.
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- *Is Your Leader/ Coach Licence Up to Date?
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Your licence expiry date is listed on your licence card. Please note that you are not insured to deliver as a leader or coach without an in date licence.
You can refer to your renewal emails or use the steps outlined in our online guides to renew your licence: https://www.scottishathletics.org.uk/coaches/obtaining-or-renewing-your-uka-coach-leader-licence/)
You will be asked to sign up to the new Terms and Conditions as you complete this process.
- No Longer an Active Leader or Coach?
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If you are no longer active and have no plans to return to leading / coaching, please email: coaching@scottishathletics.org.uk and we will process your request. You will be ‘retired’ from your role, your licence status will be updated on the system and you will be asked to post your licence card back to us.
Important note: If you change your mind you, have 6 years in which to reactivate your licence by completing the required licensing steps. If your licence is not renewed for more than 6 years, you would need to restart the qualification pathway or apply for Recognition of Prior Learning (RPL) process.
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