Just Signed up for your Coaching Assistant Course?

Completing the following steps before attending your practical course will ensure that your licence card is issued sooner.

The following steps are also outlined in your booking confirmation emails.

Confirmation Email

When you have completed the relevant steps and the licence process is complete, you will receive a confirmation email.

If you have not received this email, please use the following guidance document to help you identify which steps are not yet complete – click here to download our guidance document 

If you have not received your licence card within 4 weeks of receiving the confirmation email, please contact: coaching@scottishathletics.org.uk.

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STEP 1 – Complete Online Coursework and Mandatory Training (Safeguarding & First Aid)
  • Log in to – Athletics Hub (https://www.athleticshub.co.uk/login), it will open on the ‘My Dashboard’ (click for screenshot) Page.
  • On the left hand menu, click on ‘Online Courses’ and select ‘Go To MyLearning’ (click for screenshot).
  • Under ‘My Courses’, complete the following steps:
    • Select ‘Coaching Assistant (Online & Practical)’ and complete all online modules, quizzes and practical session resources.
    • Select the ‘Mandatory Training’ (First Aid & Safeguarding) module and complete all elements (including the declaration).
STEP 2 – Read and Accept the Licence Terms and Conditions
  • Log into your profile on Athletics Hub by clicking https://www.athleticshub.co.uk/login (you can use the links to access your URN or reset your password).
  • Click on your name at the top of the menu on the left-hand side of the screen to navigate to your profile.
  • In the ‘User Details’ section, scroll to licence terms and conditions for your role – leader and coach are both covered in ‘Coaches Terms and Conditions’.
  • Click the link to download and read the relevant terms and conditions.
  • Tick the relevant box (underneath the link) to accept the revised T&Cs
  • Scroll to the bottom of the page and click the blue ‘submit’ bar.

If you are a licensed leader/ coach and a technical official you will need to accept T&Cs for each role. If you are not a licensed technical official, you do not need accept these T & C’s.

STEP 3 – Complete a PVG or Self Declaration
  • Contact your club’s Welfare Officer who will guide you through this process.
  • If you are not with a club, or if you have any other queries, please contact pvg@scottishathletics.org.uk

DBS is the English/ Welsh equivalent of a criminal record check in Scotland.

In no situation should a Scottish based Leader/ Coach progress an application to DBS. 

Please follow the steps above and do not click the ‘renew now’ button on My Athletics Portal.

STEP 4– Upload or Renew Your Photo and Check Your Personal Details
  • Log in to myathletics portal (https://myathletics.uka.org.uk/portal/Members/Login), once you have completed any relevant information it will open on the Summary page (click for screenshot).
  • On this page, check that all your details are correct.
  • If you need to make any changes, use the links on the left hand side of the page.
  • Photographs:
    • Please only use a portrait orientation, passport style photograph for licensing purposes. Please remember that this photo will be used on your licence card.
    • Photographs should be updated every 9 years, in line with licence renewals.
    • Your photograph should be no larger than 100×130 pixel, under 4MB
  • To upload a new photo click ‘edit member image’ on the right hand side of the ‘Personal Details’ box (click for screenshot).
  • A new window will open called ‘Update Member Image’, select ‘Choose File, upload your photo (making sure it meets the requirements listed above) and click save.
  • The photo should now appear in the ‘Personal Details’ box.
STEP 5 – Attend Your Practical Course

This is your chance to put all you have learned online into practice and meet other Coaching Assistants in training – enjoy the day!

Please remember that completing steps 1-4 above before attending your practical course will ensure that your licence card is issued sooner.

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