Leader Licence Card

Completing the following steps before attending your practical course will ensure that your licence card is issued sooner.

Step 1 – COMPLETE ONLINE COURSE WORK AND MANDATORY TRAINING (AS DETAILED IN YOUR BOOKING CONFIRMATION EMAILS)

• Log in to – Athletics Hub (https://www.athleticshub.co.uk/login), it will open on the ‘My Dashboard’ (click for screenshot) Page.
• On the left hand menu, click on ‘Online Courses’ and select ‘Go To MyLearning’ (click for screenshot).
• Under ‘My Courses’, complete the following steps:
  • Select ‘Leadership in Running Fitness (Online & Practical Resources)’ and complete all online modules, quizzes and practical session resources.
  • Select the ‘Mandatory Training’ (First Aid & Safeguarding) module and complete all elements (including the declaration).

Step 2 – COMPLETE A SELF DECLARATION

• Complete our online Self Declaration form

Please note:

• In Scotland, as Leaders are not licensed to work with children (U18s) or protected adults they will always complete a Self Declaration.

DBS is the English/ Welsh equivalent of a criminal record check in Scotland.

In no situation should a Scottish based Leader/ Coach progress an application to DBS. 

Please follow the step above and do not click the ‘renew now’ button on My Athletics Portal.

Step 3– UPLOAD OR RENEW YOUR PHOTO AND CHECK YOUR PERSONAL DETAILS

• Log in to myathletics portal (https://myathletics.uka.org.uk/portal/Members/Login), once you have completed any relevant information it will open on the Summary page (click for screenshot).
• On this page, check that all your details are correct.
• If you need to make any changes, use the links on the left hand side of the page.
• Photographs:
  • Please only use a portrait orientation, passport style photograph for licensing purposes. Please remember that this photo will be used on your licence card.
  • Photographs should be updated every 3 years, in line with licence renewals.
  • Your photograph should be no larger than 100×130 pixel, under 4MB
• To upload a new photo click ‘edit member image’ on the right hand side of the ‘Personal Details’ box (click for screenshot).
• A new window will open called ‘Update Member Image’, select ‘Choose File, upload your photo (making sure it meets the requirements listed above) and click save.
• The photo should now appear in the ‘Personal Details’ box.

NOW ATTEND YOUR PRACTICAL COURSE

This is your chance to put all you have learned online into practice and meet other Leaders in training – enjoy the day!

Four steps are require for licence renewal:

• Complete mandatory Safeguarding & First Aid and updates for licence renewals Tier 1 (online safeguarding and first aid)
• Read and agree to the coach licence terms and conditions
• Complete a Self Declaration
• Upload or renew your photo and check your personal details

The steps below are intended to provide some further guidance to assist in completing the process.

Step 1 – COMPLETE MANDATORY SAFEGUARDING & FIRST AID AND UPDATES FOR LICENCE RENEWALS TIER 1 (ONLINE SAFEGUARDING AND FIRST AID)

Find and Purchase Mandatory Training (Tier 1) on Athletics Hub

• Use the following link to access the booking page for the MANDATORY SAFEGUARDING & FIRST AID AND UPDATES FOR LICENCE RENEWALS TIER 1 (ONLINE SAFEGUARDING AND FIRST AID) course.
• You will be prompted to log in to Athletics Hub to complete your purchase. You will need your URN (on licence card) or email address and password.
• Courses can also be accessed using the Qualifications & CPD option on the left hand menu in Athletics Hub.

Once you have purchased your Mandatory Training (Tier 1), you can access it via Athletics Hub.

• Once you log in, it will open on the ‘My Dashboard’ Page.
• On the left hand menu, click on ‘Online Courses’.
• Select ‘Go To MyLearning’:
  • Select the ‘Mandatory Training’ module and complete all elements (including the declaration).

Step 2 – READ AND AGREE TO THE COACH LICENCE TERMS AND CONDITIONS

• Log into your profile on Athletics Hub by clicking here
• Click on your name at the top of the menu on the left hand side of the screen to navigate to your profile
• In the ‘User Details’ section, scroll to licence terms and conditions for your role (leader, coach and / or official)
• Click the link to download and read the relevant terms and conditions
• Tick the relevant box (underneath the link) to accept the revised T&Cs

Please note if you are a licensed* leader/ coach and official you will need to accept T&Cs for each role.

Step – 3 COMPLETE A SELF DECLARATION

• Complete our online Self Declaration form

Please note:

• In Scotland, as Leaders are not licensed to work with children (U18s) or protected adults they will always complete a Self Declaration.

DBS is the English/ Welsh equivalent of a criminal record check in Scotland.

In no situation should a Scottish based leader/ coach progress an application to DBS. 

Please follow the step above and do not click the ‘renew now’ button on My Athletics Portal.

Step 4 – UPLOAD OR RENEW YOUR PHOTO AND CHECK YOUR PERSONAL DETAILS

• Log in to myathletics portal, it will open on the Summary page.
• On this page, check that all your details are correct.
• If you need to make any changes, use the links on the left hand side of the page.

• • Photographs:
    • Please only use a portrait orientation, passport style photograph for licensing purposes. This photo will be used on your licence card.
    • Photographs should be updated every 3 years, in line with licence renewals.
    • Your photograph should be no larger than 100×130 pixel, under 4MB
  • To upload a new photo click ‘edit member image’ on the right hand side of the ‘Personal Details’ box.
  • A new window will open called ‘Update Member Image’, select ‘Choose File, upload your photo (making sure it meets the requirements listed above) and click save.
  • The photo should now appear in the ‘Personal Details’ box.