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Company Secretary

Organisation: scottishathletics

Closing Date: 27 April 2026

Voluntary role

Company Secretary Job Description

Scottish Athletics Limited (scottishathletics) is seeking a new Company Secretary to join the diverse and experienced Board of an industry leading governing body of sport.

Our existing Board can be viewed by clicking here.

About the Role

Our Board is seeking a new Company Secretary to ensure the organisation continues to operate within a strong governance and compliance framework, meeting all legal and regulatory requirements, as well as those set out in scottishathletics governing documents.

You will support and advise the Board and senior leadership team to enable effective decision-making, oversight, and continuous improvement of governance practices.

General duties and responsibilities

Support and advise the Board of Directors to:

• Set objectives, define policy and work with the executive team to develop strategic direction;
• Incorporate good governance and ethical standards into daily activities and ensure compliance of policies, laws and regulations;
• Ensure the CEO provides excellent leadership, planning, organisation, control and succession;
• Monitor the performance of scottishathletics against the agreed goals and ensure present plans and actions provide for scottishathletics’ continuity;
• Manage risk; and
• Ensure the Board receives and reviews regular financial information concerning the management of scottishathletics and is informed in a timely manner about any concerns about the activities of scottishathletics

Specific duties and responsibilities:

• Ensuring the organisation has a robust framework for compliance with governance standards, and for applying the recommendations of the SGB Governance Framework, the guidelines of other appropriate sector bodies and other good practice.
• Ensuring ongoing compliance by the organisation with the Articles of Association, relevant Terms of Reference and any other associated documents designed to ensure the smooth operation of the formal decision-making and reporting procedures.
• Advising the Board, CEO and Head of Operations on relevant regulatory, legal and funding requirements and changes, and supporting the implementation of procedures to ensure ongoing compliance and monitoring.
• Providing governance support to the Board, CEO and Head of Operations and ensuring the Board receives the information it requires, conducts its business legally and effectively, and has the appropriate processes in place to carry out oversight of the organisation.
• Ensuring regular reviews of the organisation’s governance structures, Articles of Association, Terms of Reference and other associated documents are undertaken and advise on any ongoing development matters.
• Advising and assisting Board members with respect to discharging their duties and responsibilities, conflicts of interest in accordance with the governing document, code of conduct and legislation.
• Ensuring that the procedure for the appointment of directors is conducted in accordance with our Board Recruitment Policy and support the induction and performance evaluation of Board members.
• Work with the CEO and Head of Operations to coordinate preparation, publication, distribution and presentation of the annual report.
• Providing support to the CEO and Head of Operations as legal counsel in disciplinary matters falling within the jurisdiction of scottishathletics

About Us

scottishathletics is the national governing body for athletics in Scotland. Our vision is to give everyone in Scotland the opportunity to participate in athletics and running and to achieve their personal ambitions.

Our mission is to deliver an integrated, inclusive and adaptable model of athletics and running provision that inspires everyone in Scotland to enjoy the sport and experience personal success. Equality, Diversity and Inclusion (EDI) is at the heart of the work that scottishathletics leads, and the organisation works closely with all stakeholders in athletics in Scotland, to continue improving diversity in the sport and to be reflective of Scottish society.

Our strategy, Building a Culture of Success (2023-2027), captures the breadth or work that scottishathletics facilitates, from supporting performance athletes on the world stage to providing opportunities for people to participate in the sport within their local community. The members clubs play a crucial role in growing and developing the sport, and with the volunteer workforce, they are integral to the sports future success.

Everyone has a role to play in athletics in Scotland and scottishathletics strives to continuously evolve to deliver on our vision for the sport.

Key information for applicants

Conditions of Appointment

The Company Secretary will be appointed for an initial period of four years. In accordance with Scottish Athletics Limited Articles of Association, the Company Secretary will have no vote on resolutions.

Staff

scottishathletics employs 33 members of staff and 23 Club Together Officers.

Commitment

The successful candidate will be required to attend five Board meetings per year, the Annual General Meeting and contribute to Board sub-committees where appropriate. The expected time commitment is 6-10 days per year.

Remuneration

This is a voluntary role.

Travel and Subsistence  

The post holder will be required on occasion to travel to meetings within Scotland. Travel and subsistence will be reimbursed in accordance with the scottishathletics policy.

Other Information

The successful candidate will be required to complete a fit and proper persons declaration and regularly update their declaration of interests.

Application Process

Candidates should apply by submitting their CV along with a covering letter, marked “private and confidential”, to Francesca Snitjer, Executive & Equalities Officer, at francesca.snitjer@scottishathletics.org.uk

An equal opportunities form should also be completed and returned.

The closing date for applications is 12pm on Monday 27^th April 2026.

Incomplete applications and those received after the closing date will not be considered.

scottishathletics is an equal opportunities organisation and welcomes applicants who reflect the diversity of the communities served.

Interviews

Online interviews will be scheduled with successful applicants at a mutually agreeable time. We are intending to hold interviews in May 2026.

If you wish to have an informal discussion about this role please contact David Ovens, Chair david@archangelsonline.com

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