Welfare Administrator
Organisation: scottishathletics
Closing Date: 26 May 2026
Welfare Administrator
Salary £25,878 (pro rata)
(15 hours per week)
One-year Fixed Term
Welfare Administrator Advert May 2026
Welfare Administrator – Job Description
About Us
scottishathletics is the national governing body for athletics in Scotland. Our vision is for everyone in Scotland to have the opportunity to participate in athletics and running and to achieve their personal ambitions.
Our mission is to deliver an integrated, inclusive and adaptable model of athletics and running provision that inspires everyone in Scotland to enjoy the sport and experience personal success. Equality, diversity, and inclusion are at the heart of the work that scottishathletics leads, and the organisation works closely with all stakeholders in athletics across Scotland, to continue improving diversity and create an inclusive culture in the sport, and to be reflective of Scottish society.
Our strategy, Building a Culture of Success (2023-2027), captures the breadth of work that scottishathletics facilitates, from supporting performance athletes on the world stage to providing opportunities for people to participate in the sport within their local community. The member clubs play a crucial role in growing and developing the sport and, along with the volunteer workforce, they are integral to the sport’s future success.
Everyone in Scotland can participate in athletics and scottishathletics strives to continuously evolve to deliver on our vision for the sport.
About You
We are seeking an organised and professional administrator to join our Welfare and Coaching Team. You will bring experience from a customer‑facing administrative role, be confident in handling both telephone and email enquiries and working with standard programmes including Excel, Outlook, Teams and SharePoint.
Previous knowledge of the PVG Scheme and associated processes, along with experience managing confidential or sensitive information, is desirable.
With excellent communication and time‑management skills, you will be highly organised, reliable and able to work on your own initiative, maintaining accurate records while adapting to changing priorities.
About the Role
Reporting to the Welfare and Compliance Manager, you will act as a registered Signatory, verifying identities, reviewing and submitting PVG Scheme applications. You will process and record certificate results and self-declarations, maintaining accurate records and escalating suitability concerns where required.
In this customer facing role, you will play a key role in supporting our network of Club Welfare Officers with the application processes whilst also fielding and responding to all other PVG Scheme application enquiries.
Working with the scottishathletics Welfare Officer, you will have the opportunity to contribute to the development, modernisation and streamlining of the administration of the PVG Scheme across the sport.
Staff
scottishathletics employs 34 members of staff and 21 Club Together Officers.
Place of Work
Hybrid working. The scottishathletics office is based at Laurie Liddell Clubhouse, 42 Peffermill Road, Edinburgh, EH16 5LL. scottishathletics also has an office within the Emirates Arena, 1000 London Road, Glasgow, G40 3HG.
Salary
The starting salary offered for the post will be £25,878 (pro rata). Annual pay awards will be made in accordance with the salary review procedures agreed by the scottishathletics Board of Directors.
Benefits
Enhanced statutory benefits
Hybrid working
Death in Service x 2
Hours of work
The person appointed will be expected to work for 15 hours per-week. Due to the nature of the post, there may be occasions where there is a requirement to work in the evening and at weekends. The organisation encourages a flexible working approach from all staff, consistent with meeting the needs of the business.
Pension
scottishathletics operates a qualifying group pension scheme for auto-enrolment purposes and will match the successful candidates’ contribution up to a maximum of 6% of salary, including the legal minimum contributions required.
Annual Leave and Public Holidays
The annual leave entitlement for this post is 25 days (pro rata). In addition, the public holiday entitlement is 10.5 days (pro rata).
Travel and Subsistence
The post holder may occasionally be required to travel to meetings within Scotland. Travel and subsistence will be reimbursed at scottishathletics’ current rates.
Probationary Period
All new members of staff will serve a three-month probationary period before their appointment is confirmed.
Notice
This post carries a one-month period to terminate employment after the satisfactory completion of the probationary period.
Application Process
Applicants should apply by submitting the application form, a covering letter (addressing how the applicant’s skills and expertise fit with the job role and person specification), and the equal opportunities form, to opportunities@scottishathletics.org.uk. The closing date for applications is noon on Tuesday 26 May 2026 with interviews taking place, in person, at the Emirates Arena (1000 London Road, Glasgow G40 3HG) week commencing 1 June 2026.
Incomplete applications and those received after the closing date will not be considered.
scottishathletics is committed to equality of opportunity and treats all applicants fairly and consistently in accordance with the requirements of the Equality Act 2010 and the Rehabilitation of Offenders Act 1974 (as amended).
Any offer of employment would be subject to proof of existing right to work in the UK and satisfactory references.
Due to the nature of this role, involving regulated work with children and protected adults, successful candidates will be required to join the Protecting Vulnerable Groups (PVG) Scheme or undergo a PVG Scheme Update check.
If you require any reasonable adjustments, please email opportunities@scottishathletics.org.uk
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