Clubs: please register your representative for online AGM on Saturday

Wednesday 15th September 2021

Annual Report and Financial Statements 2021

The scottishathletics Annual General Meeting is coming up on Saturday morning (September 18) – via Zoom at 10am.

Clubs have been sent final papers and asked to nominate representatives to attend and we are taking those names up until noon on Friday.

To sign-up we need name, email address and club/associate/corporate/school you are representing if you want to be added to the list of attendees. We will then email a Zoom link invitation.

Please email francesca.snitjer@scottishathletics.org.uk

*Please note that the representative attending the AGM, for voting purposes, must be the same as the name authorised to vote on the signed Mandate.

Fully completed Mandates must be received by 12 noon on Friday.

*Only club delegates whose names are on the list will be admitted to the meeting.

*Please ensure the name on your Zoom account matches the name you registered with, so you are easily identifiable. Delegates will be removed from the waiting room if they cannot be identified or have not registered in advance.

You can change your profile name through your settings. It would also be extremely helpful if you could add in the name of your club/associate/school to your profile name, if applicable: for example John Smith (Athletics AC)

Proxy Votes

The procedure for proxy votes is contained within the Articles of Association 5.2 to 5.5.

Unfortunately we are unable to process proxies sent by post or hand delivered to the Company: instead we can only accept proxies emailed to francesca.snitjer@scottishathletics.org.uk

A Club or Association wishing to use their proxy votes must register their proxy voting form with us by 12 noon on Friday.

This registration with us is required irrespective of whether the Chair of the meeting or another person is being mandated to hold the proxy form.

This information will then be recorded and the appropriate voting paper will be given to properly mandated representatives at the AGM on Saturday.

Any proxy votes which are not registered through this process will be deemed ineligible at the AGM.